Effective on: May 6, 2024
Introduction and Scope
This privacy policy seeks to clarify the processing of your personal data in the context of an Event or a Webinar organized by EVERSANA Life Science Services, LLC (“EVERSANA”, “we”, “us”, “our”). Any information related to your participation will be treated as strictly confidential and only looked upon by our employees. EVERSANA also ensures that appropriate technical and organizational security measures are taken to protect your information against accidental loss, misuse, unauthorized access, modification and damage.
Managing Invitees’ Attendance to the Webinar
In order to manage the attendance to its events or webinars, EVERSANA organizers will need to process the following information from you:
- First Name and Last Name
- Email Address
- Job Title
- Company/Hospital
- Personal Photo (optional)
The information of your participation to an event or a webinar will be kept by EVERSANA on your customer profile to manage better our relationship with you. If you are not a customer, we will only register your participation if you have expressly undergone our double opt-in process.
EVERSANA may record the event or webinar with a view to publish it on EVERSANA EU and U.S. websites to allow registered attendees and website visitors to watch the event online. If that is the case, this will be stressed on the event or webinar invitation. In this case, it will remain on EVERSANA websites for a period of 4 years from publication.
The event or webinar may also be recorded for the only purpose to propose to the invitees to view or review the event or webinar, for instance if they could not attend it. You will be informed if the event or webinar is recorded, while measures will be taken to keep the participants list anonymous. Where the event or webinar will be recorded for further publication, this will be clarified in the invitation.
The webinar or event recording may also be promoted and shared on EVERSANA’s social channels.
Who Is Responsible for Processing Your Information and on What Legal Basis?
EVERSANA is responsible for processing your personal data for the purposes detailed above and relies on its legitimate business interest. We will rely on your consent.
Who Has Access to Your Personal Data?
Your personal data are stored on EVERSANA servers in Ireland and the United States. To lawfully transfer your personal data outside the EU/EEA and EVERSANA has signed EU Standard Contractual Clauses between its EU and U.S. entities as well as taken additional safeguards such as encryption of the data in transfer.
Your Privacy Rights
At any time, you are entitled to:
- Be informed about and access the information we hold
- Request that inaccuracies be corrected
- Object to the processing of your personal data for profiling you
- Request that some or all of your personal data be erased when no longer necessary;
- In some circumstances, you can ask for restriction of access to your personal data.
You may exercise any of the above rights by sending a request to our Data Protection Officer at [email protected], or via the contact form at www.eversana.com.
EVERSANA shall provide a response to your requests within 30 days of receiving such request unless the request.
EVERSANA Life Science Services, LLC Privacy Policy