Appointment Scheduling & Wave Planning

APPOINTMENT SCHEDULING & WAVE PLANNING

Full Time Position  ·  Multiple Shifts Available  ·  Memphis, TN

THE POSITION: 

The most important aspect of this position is direct responsibility for all Memphis administrative functions and all data management activities including, but not limited to operations-related data entry, order analyst, control product order entry and release, reception, file management, logistics clerical functions, accounts payable, 236, 357 & 486A forms and DEA related clerical functions. Performance of these functions will require the coordination with all Memphis and corporate management. 

POSITION SUCCESS FACTORS: 

• Effectively communicates with co-workers and supervisors regarding work requirements.
• Pays meticulous attention to detail and possesses a task-oriented work ethic.
• Demonstrates flexibility and a willingness to modify work schedule to support company needs.
• Ability to successfully complete tasks in a timely manner on a daily basis.
• Ability to receive and convey information accurately in a timely manner.
• Ability to consistently meet minimum productivity standards.
• Ability to maintain zero defect performance.
• Analytical aptitude.
• Self-motivated.
• Solution-oriented.
• Must be able to work independently or on a team.

ESSENTIAL FUNCTIONS: 

• Strong computer skills and background in working in ERP software  
• Completion of import/export forms for clients 
• Adhere to all formal standard operating procedures that related to operations 
• Ensure timely release of client orders 
• Understand the receipt process.  
• Work inside ERP system to enter data and verify inventory accuracy and quantities 
• Understand the controlled substance process 
• Understand the OS&D and Call Tag Process
• Provide monthly inventory information to the appropriate areas
• Completion of both inbound and outbound DEA Forms 222
• Ability to formulate emails to Eversana staff as a means of communication. 
• Perform other tasks or special projects as necessary. 
• Ability to review paperwork and confirm the clarity, completion and accuracy of all documents 

RESPONSIBILITIES:

• Reviews paperwork and confirms that all information is clear, complete and accurate 
• Maximizes office productivity through proficient use of appropriate software applications.  
• Maintain accurate records of 222 forms and purchase orders 
• Reviews records to ensure completeness, accuracy, and timeliness; prepares activity reports for the guidance of management.  
• Coordinates administrative activities within all departments, develops and fosters relationships with outside vendors. Prepares and coordinates visits to the Memphis site.  
• Process receipts and releases in the business system and updates the appropriate logs  
• Build receiving invoices for incoming product and reconcile/verify purchase orders 
• Create reports for receipt verifications  
• Maintain adequate stock of office supplies 
• Process Inventory adjustments 
• Answer and directs calls from clients
• Greeting guest and providing access to the building

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

The requirements listed below are representative of the knowledge, skill and/or ability required:  

• High School Diploma /GED required 
• Successful completion of a pre-employment background check. 
• Prior experience in a pharmaceutical distribution environment preferred. 
• Requires excellent verbal and written communications skills.  
• Basic math skills are required, but a calculator may be used. 
• Good attendance and ability to follow instructions without deviation are also required. 

PERSONAL SKILLS/ATTRIBUTES/QUALIFICATIONS :

• Ability to maintain composure in a fast-paced environment. 
• Ability to focus on detail and quality. 
• Ability to complete assigned tasks in a timely manner. 
• Ability to efficiently use IT hardware, software and peripherals as it pertains to the performance of daily tasks. 
• Requires strong analytical abilities and the ability to report findings accurately.

WORKING CONDITIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Environmental demands include sitting at a minimum of 95% of the shift, lifting up to 25 lbs. and performing limited tasks in a busy DC environment.